Requisition Number: JR12333
Location: Kalumbila, Zambia
Contract Type: On-going
Categories: Procurement and Logistics
At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”. Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems, and deliver results. Our culture is all about encouraging you to think independently and to challenge convention to deliver the best results. That’s how we continue to achieve extraordinary things in extraordinary locations.
Job Description
Overall Job Purpose
- To catalogue all spares and materials requested by end-users
- To ensure smooth resolution of queries with the end users.
- To maintain and keep records through Pronto Quick Link
Specific Job Responsibilities
- Adhere to all relevant requirements, policies, procedures, and legal regulations pertaining to health, safety, environment, and quality, as well as finance, human resources, and other relevant regulations.
- Catalogue all stock items as requested by end-users in line with established guidelines and procedures.
- Liaise with end-users to ensure that catalogued items are properly described and include all relevant technical specifications.
- Resolve any queries from suppliers relating to item descriptions/specifications by liaising with relevant end-users and checking relevant data/information using manuals/internet.
- Carry out authorized amendments to stock item descriptions, including minimum and maximum stock levels.
- Maintain ongoing stock catalogue updates to incorporate any changes relevant to proper inventory management.
- Compile and provide inventory reports/data for various purposes, such as item usage data required in Forward Purchase Agreements and stock level reviews.
- Review slow-moving and inactive stock to identify possible redundant and obsolete stock for eventual disposal within company procedures.
- Implement inventory system improvements.
- Ensure all related forms are correctly filled out and accurately confirm storage of backups.
- Advise management on inventory problems and recommend system improvements.
- Ensure data integrity in Pronto.
- Perform other duties as assigned by the Supervisor.
Job Specific Competencies
- Proficient in Microsoft Office products (Outlook, Excel, Word).
- Experience with Warehouse Management Software and practices.
- Knowledge of component storage and packing.
- General knowledge of mechanical components and their uses.
- Excellent data interpretation and analysis skills.
Key Job Attributes
- Ability to communicate verbally and effectively with junior and senior officials and suppliers to resolve problems.
- Ability to communicate effectively in writing (email) with end-users, procurement, and suppliers to resolve complex problems.
- Good interpersonal skills essential for dealing with end-users and others to address stock-related problems.
- Ability to read/understand basic technical literature & drawings.
- Understanding the wide range of materials and their uses on site.
- Ability to analyze usage data trends and patterns in relation to set stock levels and recommend changes where necessary.
- Understanding safety, quality, and stockholding implications of new stock items and advising Warehouse management on appropriate storage measures before the new stock is received.
- Ability to work under pressure to create new stock items and initiate the re-order process.
Experience Required
- Five years working experience in various functions of Supply Chain Management.
- Knowledge of materials and equipment generally used in the mining industry.
- Good knowledge of Pronto (or similar ERP systems).
- At least 2 years working in a mining-related job.
- Excellent communication skills.
- Knowledge of component storage and packaging.
- General knowledge of mechanical components and their uses.
- Able to operate warehouse equipment, i.e., forklifts (diesel and electric).
- Knowledge of warehousing processes and procedures such as receiving and issuing, reordering and stock control, stocktaking, material inspection, safety, and quality considerations.
- Excellent data interpretation and analysis skills.
Qualifications Preferred
- Minimum Grade 12 Certificate.
- CIPS Level 4/higher or equivalent qualification in Supply Chain Management.
- Skilled in stock cataloguing and classification systems, such as the Auslang and NATO Coding & Classifications Systems.
- Accounting knowledge required in stocktaking and reconciling stocks and resolving discrepancies between physical stock and Pronto stocks.
- Skilled in the use of Microsoft Office products (Outlook, Excel, Word).
- Membership of the Zambia Institute of Purchasing & Supply.
How to Apply
Visit our website and register for instant job alerts at careers.first-quantum.com
First Quantum encourages a diverse workforce and offers an inclusive and accessible recruitment process. We aim to attract and retain talented individuals, regardless of their background.