Front Desk/Office Assistant at Dynalab International Zambia

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Location: Lusaka, Zambia

Contract Type: Full Time
Closing Date: January 31, 2024

Dynalab International Zambia is seeking a dynamic and organized Front Desk/Office Assistant to support administrative and operational functions within the organization. The ideal candidate will play a crucial role in ensuring the smooth coordination of administrative tasks, effective communication, and overall operational efficiency.

Key Responsibilities:

  • Maintain inventory and order office supplies to ensure essential items are always available.
  • Manage and organize office files, documents, and records.
  • Answer and direct phone calls, emails, and inquiries from clients, customers, and colleagues.
  • Ensure accurate Purchase requisitions, Expense filling, and Invoicing.
  • Assist in preparing and editing documents, reports, and presentations.
  • Welcome and assist visitors, ensuring a professional and friendly front desk presence.
  • Handle general administrative tasks, including photocopying, faxing, and data entry.
  • Assist in special projects and initiatives as assigned by the management team.

Requirements:

  • Previous experience as an administrative assistant.
  • Strong organizational skills and attention to detail.
  • Proficiency in computer software such as Microsoft Office Suite.
  • Excellent communication, both written and verbal.
  • Ability to multitask, prioritize, and manage time effectively.
  • Professional and pleasant demeanor with strong customer service skills.
  • High school diploma or equivalent.

Qualifications:

  • Individuals aged between 28 and 45 years old.
  • Grade 12 Certificate.
  • Diploma in any business-related field.
  • Strong interpersonal and customer service skills.
  • Good communication and organizational skills.
  • Ability to meet deadlines effectively and juggle multiple tasks at once.
  • Proficiency in Microsoft Office Suite.
  • Excellent time management skills.

Interested candidates who meet the criteria are encouraged to submit their application letters, detailed Curriculum Vitae, copies of certificates, and contact details of three (3) traceable referees via email to dynapharmzambia@gmail.com.